Cleaning Invoices
Every Turnover, Its Invoice.
Attach your cleaning company's invoice to the turnover it bills for. Forward invoices to your HostHive receipts address and your assistant can put each one on the right appointment, so the cleaning charge in your books comes with its paper.
How it works
Open the turnover's appointment page, or its pop-up on the calendar, and find the Invoices card.
Drag in a PDF or image, or click to choose the file, and it is attached to that appointment.
Or forward the invoice from your own email to your company's receipts address; it is read and added to your receipts, and a connected assistant that can prepare can attach it to the matching appointment at the same property.
When the cleaning charge reaches your review queue, link it to the appointment and the invoice shows on the charge.
What you get
- Attach an invoice from the appointment page or the calendar pop-up, without leaving the turnover.
- Detach an invoice any time; the file itself is not deleted.
- Forward invoices to your company's receipts address; PDFs and images sent as attachments are imported.
- Once a bank charge is linked to the appointment, its invoice shows on the charge in review.
- An amber caution beside an appointment's net shows when the service has not been invoiced yet.
- A past stay with its income and cleaning charge both linked gets a Mark complete button.
Who it's for
Owners and hosts
Keep the cleaning company's invoice on the turnover it bills for, so the charge in your books arrives with its paper.
Questions hosts ask
Does attaching an invoice record the cleaning expense?
No. The invoice is proof attached to the turnover, and attaching it does not create an expense. The bank charge is the expense, and it enters your books when you approve it in review.
What can I attach?
PDFs and images up to 15 MB. On an appointment you can drop a PDF, JPEG, PNG, HEIC or WebP, and a forwarded email imports PDFs and images sent as attachments.
Can I remove an invoice without deleting the file?
Yes. Removing it detaches it from the appointment and from any linked transaction, and the file itself is not deleted.
How does a forwarded invoice get onto the right appointment?
It lands in your receipts first, where its total, date and vendor are read. Forwarding alone does not attach it to an appointment; a connected assistant that can prepare can do that, or you can attach it yourself on the appointment.
Who can forward invoices?
The email has to come from someone who is an active member of your HostHive company.